Available now
Video and document library
Keep documents and videos in folders, organised by team and topic. Choose who can open each folder.
People find the right thing, and see only what they should.
Company intranet for small and medium teams
Record it once. Your small business intranet for SOPs, training and onboarding.
Huddle HQ brings company knowledge, standard operating procedures and staff training into one place. Capture how your team really works, review and approve your procedures, and help new starters learn without explaining the same job again.
7 days free · Up to 25 people · No card required · No automatic charge
How the explaining stops
- 01Record it once
- 02Organise by pillar
- 03Turn it into SOPs and training
What it does, and what that saves you
Each feature is labelled honestly. Available features and beta tools are shown below; planned integrations are listed separately.
Available in beta
Video capture and insight
Record or upload from phone, desktop or screen. Automatic transcription and captions, smart chapters with timestamps, and view tracking.
Show a job once and know who has watched it.
Available now
SOP Studio with AI drafting
Draft a procedure from your own text with AI, then edit, send for review, approve and publish. Version history is kept as it changes.
No blank page, and everyone follows the signed-off way.
Available in beta
SOPs from video
Turn a recording into a draft SOP with screenshots and key frames, consistent templates, review reminders and PDF or print.
Record it once and get the written procedure from it.
Available now
Training and assessments
Courses with saved progress and assessments tied to the material you have shared.
See where each person is up to without chasing them.
Available in beta
Courses from video and SOPs
Build courses from videos and SOPs, with AI quizzes, role and department paths, assignments with due dates, reporting, certificates and refresher reminders.
Assign and track training, with clear reminders when it is due again.
Available in beta
Onboarding journeys
Role-based journeys with a welcome story, values and key contacts, day 1, week 1 and month 1 checklists, versioned policy acknowledgements, a buddy or mentor, and manager visibility.
New starters get a consistent first month without you running it.
Available now
Access and security
Secure role controls, per-folder permissions, a separate workspace for each company, and responsive browser access on desktop and mobile.
The right people see the right content, anywhere.
Available in beta
AI search and company news
Ask questions across processed videos, approved SOPs and readable text documents, with source links. Post company news to the whole team.
Fewer interruptions and one place for updates.
Eight business pillars, ready to fill
Your intranet starts with a practical structure and starter contents for each pillar, so you add your own knowledge instead of inventing a filing system.
Strategy and leadership
Vision, goals, decisions and direction.
- Vision and goals
- Quarterly priorities
- Decision log
- Direction notes
Sales and marketing
Brand, attraction and conversion.
- Brand voice
- Lead follow-up
- Sales process
- Quote templates
Operations
Processes, delivery, quality, suppliers and logistics.
- Core processes
- Quality checks
- Supplier contacts
- Delivery steps
Finance
Cash flow, budget, pricing, profitability, accounting and funding.
- Cash flow routine
- Budget
- Pricing
- Accounting and funding
People
Hiring, onboarding, training, culture, performance and retention.
- Hiring steps
- Welcome pack
- Culture and values
- Performance reviews
Customer experience
Service, support, satisfaction and loyalty.
- Service standards
- Support steps
- Satisfaction feedback
- Loyalty ideas
Technology and systems
Tools, data and infrastructure.
- Tools list
- Data handling
- Infrastructure notes
- Access requests
Legal, risk and compliance
Contracts, regulations, WHS, insurance and business protection.
- Contracts
- Regulations
- WHS procedures
- Insurance
Built for the owner who is tired of repeating themselves
- Step 1
Record it once
Film the job, explain the process, or upload the document you already have.
- Step 2
Organise by pillar
Start from eight business pillars with practical starter contents, not an empty library.
- Step 3
Turn it into SOPs and training
Write and approve procedures, then build courses and assessments from them.
- Step 4
Invite the team
Add people up to your plan size. They work through it at their own pace.
- Save the time spent explaining the same job again
- Stop depending on one person who knows how it works
- Onboard new people faster and more consistently
- Keep clearer records to support compliance work
- Scale without the standards drifting
Setup or further build required
Native mobile app
Planned. Today Huddle HQ works in any modern mobile or desktop browser.
Setup or further build required
Single sign-on
Planned. Not connected yet.
Setup or further build required
Microsoft 365, Google and Slack
Planned. These integrations are not connected yet.
Pricing
Choose your team size. Available features are included.
For teams around the world. New plans are priced in US dollars (USD), billed monthly per company. People limits include admins, editors and members; pending invitations reserve a seat.
Current subscription prices come directly from our billing service. Enable JavaScript to view the current plans here, or create your account and review a plan in billing settings.
Create a workspace and review plansAI credits: monthly included credits reset on the first day of each UTC month; purchased credits carry over. Text, quiz and knowledge actions cost 1 credit; video or audio processing costs 1 credit per started minute of verified duration, plus 1 if an SOP is requested, with any unused reservation returned; a training package is a flat 20 credits, quoted before generation. Failed or cancelled jobs are refunded. Admins can buy 100 credits for US$10 as a one-time payment. No automatic overage charges. The 7-day trial includes 250 credits once.
You will confirm your plan in billing settings after your workspace is created. Nothing is charged before then.
Small business intranet questions
How Huddle HQ handles company knowledge, SOP approval, staff training and workspace access.
Can I try Huddle HQ for free?
Yes. Start a 7-day free trial for up to 25 people when you create your first workspace. No payment card is required and there is no automatic charge. After 7 days, choose a paid plan to keep using the workspace. Your content is retained. One free trial per account and company.
What is a small business intranet?
A small business intranet is a shared place for your team's documents, procedures, training and company updates. Huddle HQ organises that knowledge across eight business pillars, with a separate workspace for each company.
Can we bring our existing documents and videos?
Yes. You can upload documents and videos to your library and organise them into folders. Recording, transcription and video-to-SOP tools are available in beta; transcription requires consent and processing to be started.
Does AI publish procedures automatically?
No. SOP Studio helps draft procedures from your approved source material. Your team can edit, review and approve a specific version before it is published. AI-generated drafts still need human review.
How do you control staff access?
Workspace owners manage access to app sections and folders. Staff roles and permissions control what people can view or edit. Development records have additional employee and assigned-manager access rules.
Does completing a course verify a person's skills?
No. Training progress and practical capability are separate. Self-assessments are distinct from manager-verified skill levels, and practical assessments require a review before a competence decision is recorded.
How does subscription pricing work?
New plans are billed monthly in US dollars (USD) per company, based on the total number of people. Admins, editors and members count towards the limit, and pending invitations reserve a seat. You confirm your plan in billing settings before anything is charged. Existing subscriptions retain their agreed currency and price.
Can our team use Huddle HQ internationally?
Yes. Huddle HQ is an English-language service for teams around the world, available through modern mobile and desktop browsers. New subscriptions are priced in US dollars. International access does not mean local data hosting in each country or automatic compliance with every country's requirements.
Do we need a mobile app or connected integrations?
No. Huddle HQ works in modern mobile and desktop browsers. A native mobile app, single sign-on, and Microsoft 365, Google Workspace and Slack integrations are not connected yet and are not required to use the existing workspace features.